| CATERER AGREEMENT |
| Texas Masterpiece Fine Art Gallery Caterers Guidelines Agreement All Caterers wanting to cater in the Texas Masterpiece Fine Art Gallery (TM) must be listed on an Approved Caterers List. This is considered a service offering of the TM and is greatly valued by our customers. The Approved Caterers List is provided ON OUR WEB PAGE AT TEXASMASTERPIECE.COM and in hard copy to customers who come into our offices and is included as a part of the regular sales and service process by all of our Sales Managers. The following guidelines apply to all Caterers who are on the Approved Caterers List. All Caterers must agree to follow these guidelines and acknowledge such by signing and returning a signed copy to the TM Office.Regulatory Requirements: 1. The Waco-McLennan County Health District requires that the TM have a copy of the Caterers’ current health permit. 2. The TM requires that the TM have a copy of the Caterers’ insurance certificate, showing at least $500,000 liability coverage and naming the TEXAS MASTERPIECE as additional insured. 3. The TM DOES NOT require that each Caterer utilizing the TM will pay a 15% commission/fee. TM Caterers Guidelines Agreement, Caterers: 1. Caterers are expected to reasonably, in the opinion of TM, clean the utilized catering prep areas after events. This includes sweeping, mopping, breaking down cardboard boxes and placing trash into trashcans. 1.1. Trashcans should not be overfilled – overfilling makes them difficult to lift and empty. 1.2. Liquids (tea, coffee, water, etc.) should not be poured into trashcans – liquids have too much weight and make it difficult to lift and empty trashcans. 1.3. All trash and food must be removed from tabletops before table covers are removed.1.4. Caterers are expected to dispose of all ice sculptures after events. Water from sculptures must be cleaned up and removed by Caterer – leaving on floors can cause floor damage. 2. Caterer will remove trash and put in dumpsters after event. If the dumpster is full the caterer shall remove the trash from the premises. 3. Caterers may utilize the facilities at the TM and must provide their own cleaning detergent. If Caterers do not have the appropriate cleaning detergent, the TM may provide and charge back to Caterer. 4. If Caterers do not undertake reasonable cleanup measures a minimum clean-up fee of $200 will be charged to the Caterer. Catering privileges may be suspended if non-compliance occurs repeatedly. 4.1. Examples of unreasonable mess left by Caterers and which will result in extra charges, include, but are not limited to – food left on tables, food left in floor drains, grease poured in drains, sinks or on floor, etc. THE SEWER SYSTEM IS SEPTIC THEREFORE UNDER NO CIRCUMSTANCES SHALL GREASE OR SUBSTANCES NOT LIQUID BE PUT IN THE DRAINS. Caterers Set-up Times and Load-In/Load-Out: 1. Caterers should notify the TM Main Office or Catering Office during regular business hours (8:00 a.m. – 5:00 p.m., Monday - Friday) of catering events in the TM. 2. Caterers should provide the date, name of event and the catering guarantee number. 3. Caterers should provide the expected time they will need to gain entry into the TM. The loading areas should be through the rear or South gate. Unless otherwise approved the entry time on Friday, Saturday and Sunday is 5 :30pm. Prior to that the gllery will be accommodating clients wanting to see the art in the gallery. Member present. SPECIAL NOTE #1: Caterers should be aware of the Customers’ contracted date and time for utilization of the TM. Ask the TM representative if there is a question. TM Caterers Guidelines Agreement, SPECIAL NOTE #2: Caterers should also be aware of the Start Date under contract by Customer because Caterers’ requests to set up prior to contracted start date will incur additional charges for Customer – which must be approved by the Customer, and will depend on room availability. SPECIAL NOTE #3: Caterers’ requests for pipe & drape & table skirting MUST BE PROVIDED BY AN OUTSIDE VENDOR. SPECIAL NOTE #4: If cloth top and skirt is required for serving areas caterer MUST PROVICE IT FROM AN OUTSIDE VENDOR, including Head Tables, Caterer should either provide cloth tops and skirts or make arrangements with AN OUTSIDE VENDOR . Texas Masterpiece: 1. Prep areas will be made available and accessible to Caterers. TM will do everything possible to accommodate the Caterers’ needs while working with the Customer set-up requirements. 2. Rectangle tables with paper tops will be provided by otside vendor for prep and serving areas. 3. Some catering equipment can be provided, as available, from TM Catering. Because the TM In-House Catering Department is actively providing services to customers, some equipment may not be available for use or rent all the time. Please contact the TM Catering Office to detail needs for each event. 4. No equipment is available for rent by Caterers - mainly due to replacement costs: TM Caterers Guidelines Agreement, Payment of Catering Fees: 1. If a Caterer does not COMPLY WITH THESE RULES, the Caterer's name will be removed from the Approved Caterers List. ACKNOWLEDGEMENT: I have read these Caterers Guidelines for the TEXAS MASTERPIECE and agree to comply with them to the best of my ability. _______________________________________ ________________________________________ Signature of Caterer Name of Catering Business _______________________________________ ________________________________________ Printed Name of Signer DATE |